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REPORTS
Ask the question. Get the reasoning, not a printout.
Most systems hand you a printout and leave the thinking to you. Zeflash answers the question directly. Ask why a price came out at ₹412, which supplier is quietly getting worse, whether you can build a hundred units today, or what a single rejected inspection set off across the rest of the business — and the system replies with the reasoning. Every number traces back to the document that caused it, and every figure is live, not last night's batch.
“Why is this customer's price ₹412 and not ₹450?”
every rule considered, in order, including the ones rejected and why.
“Can I build 100 units today — and if not, which component stops me?”
one answer, the bottleneck named, the shortage list attached.
“Which small suppliers am I paying late, and what tax deduction do I lose in March if I don't fix it?”
the number your accountant wants in February.
“We've recalled 1,800 units. How many are back, who holds the rest, and what does the curve look like?”
live recovery, a daily history, holder by holder.
“What did this one rejected inspection actually cause?”
the batch it quarantined, the unit it scrapped, the non-conformance it raised, the corrective action that followed — as one picture.
The expiry sweep, and its win-back leads
Unit by unit, with the days left
Finance — 12 reports
- Trial balance Do my books balance, and where's the odd rupee? Every account with debit and credit columns; an opening-balance edit posts its difference to a named account rather than breaking the total.
- Profit and loss / balance sheet What did we earn; what do we own and owe? Live from balances; assets and liabilities carried into the new year at close with last year's profit parked separately.
- Custom financial views Can I see the accounts the way my board reads them? A "Management Dashboard" layout, up to ten levels deep, with calculated lines — gross profit, working capital, profit margin % — without touching the real chart.
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- Account ledger with opening cascade Where did this balance come from? Last year's opening, the cascade, every posting, the running balance.
- Customer and supplier ageing Who owes me, and how late? 0–30 / 31–60 / 61–90 / 90+ as at any date, buckets redefinable, from due date or bill date.
- Party statement Can I send a statement the customer will agree with? Opening, every document, how each payment was applied, closing.
- Small-supplier payment exposure Which small suppliers am I paying late, and what does it cost at tax time? Every bill past the 15- or 45-day limit, plus the projected year-end disallowance.
- Bank reconciliation statement and matching workbench Why doesn't my bank match my books? Cheques not presented, deposits not credited, unreconciled items with age; leftovers worked on one screen, an unexplained charge offered as a journal on the spot.
- GST returns What do I file this month? Draft outward return, monthly summary, annual return with reconciliation workpaper — each frozen once exported, re-exporting byte-for-byte years later.
- Purchase tax credit Which supplier invoices can I actually claim? Purchases matched against what suppliers uploaded, sorted into claimable, disputed and reversal — including the 180-day unpaid claw-back.
- Filed-versus-books proof Does what I filed still match my books? The return re-run from today's data with every difference traced to its document.
- Tax deducted at source What do I owe on payments made? Quarterly returns with section codes under both old and new numbering by period.
Sales and purchase registers — 4 reports
- Sales and purchase registers What did we sell and buy, book by book? Invoices, bills of supply, delivery notes, credit and debit notes, returns, goods receipts and reverse-charge self-invoices, each in its own numbered book.
- Numbering integrity Can I prove no invoice number is missing? Every book binds a series that resets each year; a gap is visible at a glance.
- Outward and inward supply registers, tax view What goes on my return; what did suppliers report against my number? Sales projected into return tables; the downloaded supplier statement stored line by line beside your own records.
- Promises not yet money What's committed but not billed? Quotations, orders, proformas and job-work challans, tracked as promises that never touch the ledger until real.
Stock and batches — 5 reports
- Batch overview How much stock sits in batches, in what condition? Totals per status, opening value, and how many expire within 30 and 90 days.
- Expiring soon / expired catch-up What must move before it's worthless; what has lapsed but is still marked good? Every batch inside your threshold with days remaining; every batch past date whose status hasn't caught up.
- Stock valuation and position What is inventory worth, and where is everything? Each product by the method you choose, per-warehouse overrides where one location costs differently; counts by product, condition, state and warehouse.
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- Reorder signals and overstock What should I buy; what capital is tied up? Minimum, maximum, reorder point (average daily demand × lead time + safety stock) per product per warehouse; products above maximum flagged.
- Warehouse overview and warehouse-first batch view How is my network set up; which batches are stocked here? Starting from the building rather than the product.
Quality — 12 reports
- Quality dashboard How is quality doing this month against last? First-pass yield, right-first-time, pass rate and critical-failure rate, queue depth, ageing, and the top failing tests, suppliers and products, each with the movement.
- Defect Pareto What are the top five problems worth fixing? Failures ranked by count, rate or rejected quantity, sliced by test, product, supplier, warehouse, inspector or reason, with the point where the vital 80% is reached.
- Control charts Is this process in control, or drifting? Measurement-by-measurement limits for one test with the classic run-rule breaches flagged.
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- Capability trend Is my process getting better or worse this year? Capability scored per week, month or quarter with a trend test, so "it feels worse lately" becomes a slope.
- Anomaly detector What changed that nobody reported? A scan every six hours for supplier degradation, drift, rising variance, non-conformance spikes and corrective-action backlog, ranked and acknowledged by name.
- Cost of quality What is quality costing me? Spend split into prevention, appraisal, internal failure and external failure, with the period-over-period move.
- Supplier scorecard Which suppliers can I trust? A score and a band per supplier per product, with the full history for when a supplier disputes it; failures weighted by criticality so a failed safety check hurts more than a cosmetic one.
- Product quality tab and batch-to-batch comparison What's the whole story for this product; are my batches consistent? Assignments, recent inspections, supplier rollup, grade spread, trend, blocked documents; every batch compared on each test.
- Coverage gaps Where am I not testing at all? Products with no tests, missing a critical test, no default plan, or criteria unreviewed for months.
- Production quality rollup and route bottleneck heatmap Which steps passed, which got reworked; which step is my bottleneck? Per-operation pass, block and rework; every operation scored on failure rate, inspection time and backlog.
- Warehouse quality status What's stuck in inspection here? "47 batches in inspection, oldest 12 days."
- Open-item ageing, complaint trend, overdue supplier actions, lab and stability due lists, failure-mode risk summary → What's been sitting too long; are complaints getting worse; who hasn't answered; what needs attention this month; which ways of failing are riskiest?
Serialisation and recalls — 8 reports
- Serialisation dashboard and installed base Where does every unit stand; what's in customers' hands? Counts by condition and state, warranties nearing lapse, delivered units by holder.
- Stuck units What's been in one state too long? "Oldest generated label, 96 days, never commissioned."
- Batch-to-serial reconciliation For this batch, where did all its serials go? An eight-stage funnel from generated to delivered; a shortfall is a visible gap.
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- Unit passport and traceability report Everything that ever happened to this one unit; reconstruct its history for a regulator One merged, dated timeline from ten sources; forward and backward chain of custody with split and merge lineage.
- Exception feed and setup coverage gaps What looks wrong across my units; which products claim to be serialised but aren't set up? Seven detectors, severity-ranked; four gap buckets with a coverage score.
- Recall affected population and recovery curve How many units does this recall touch, who holds them, how much is back? The resolved population by state, segment and holder; a live percentage and a daily series to close.
- Label print log and warranty reports Who reprinted this label and why; what's about to lapse and what are claims costing? First print and every reprint with reason; expiring warranties and claim costs by fault and product.
- Standards export history Can I hand a trading partner a compliant file? Genealogy and chain-of-custody documents to the international standard, with re-downloadable history.
Pricing and schemes — 5 reports
- Price trace and what-if Why is this price ₹412 and not ₹450; what would they pay under those terms? Every rule and criterion as evaluated, including the rules considered and dropped, and why.
- Price list comparison and coverage How do my two lists differ; what haven't I priced? Side by side with percentage differences; unpriced products with a cost-recorded flag.
- Margin analysis and data-health scan Where am I selling below cost; is anything wrong with my setup? A histogram and worst-offenders strip; five checks with one-click fixes.
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- Expiry pipeline, change feed, quantity curve, customer price matrix → What lapses soon; who moved this price; where does the price break; what does each customer pay?
- Scheme what-if and scheme performance Which promotions would fire on this order; is this one working and what has it cost? Every match previewed; budget consumed against set, usage by customer and product.
Manufacturing — 5 reports
- Recipe cost rollup, history and what-if What does this cost to make, how has it moved, what if copper goes up 12%? A snapshot on every recalculation; a dry run with the delta per category.
- Version comparison and change trail → What changed between version 3 and 4; who changed it?
- Where-used and component demand If this material is recalled, what do I stop shipping; how much do I need for the plan? A full tree walk through sub-assemblies to finished goods.
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- Can I build N? Can I build 100 today, and if not, what stops me? The maximum producible, the bottleneck path, the shortage list.
- Work-centre capacity and route version history → Can this centre take the load on that date; how has the route changed?
Procurement — 3 reports
- Supply risk map Where am I one supplier from a stoppage? No-vendor, single-source and no-preferred products.
- Vendor comparison matrix Who should I buy this from? Every vendor side by side with scores, price provenance, and whether your quantity clears their minimum.
- Restricted-product authorisation, contract expiry, vendor spend → Am I compliant on controlled goods; which agreements need renewing; what am I spending with this supplier a year?
Traceability and audit — 3 reports
- What-caused-what What did this rejected inspection set off? The batch it quarantined, the unit it scrapped, the non-conformance, the corrective action, the closing loop — across ten record types.
- Account change log, inspection audit trail, audit tabs on every quality record Who touched this? Field, old value, new value, person, moment; seventeen change types with reason, device and network address.
- Universal attribution Who created and last changed this? Every business record, automatically, including scheduled jobs.
Alerts and scheduled jobs
- Expiry sweep hourly · anomaly scan every six hours · stability checkpoints daily · overdue supplier chase daily on your calendar day · recall recovery point daily · vendor spend nightly · tax filing due-date reminders with a self-locking period · job-work return-window ladder · any job re-runnable on demand.
A Day In The Life
A Vadodara distributor's Monday: the anomaly scan has flagged one supplier's assay results drifting for three weeks; the supplier scorecard shows them slipping from Preferred to Standard. Ageing shows ₹6.4 lakh past 60 days across four hospitals; two party statements go out before lunch. The small-supplier exposure view names three bills that will cost a deduction in March if unpaid. A hospital disputes a price; the trace shows the negotiated rate, the group rate it beat, and the festival scheme that was rejected because the customer sits outside the region.
Talk to us about reports.
Bring the hardest thing you have had to prove — the lot that failed, the return nobody could place, the audit that cost you a week. That is the demo.