Pharmaceutical distribution and stockists
Thousands of SKUs, short expiry, price-controlled drugs, a price chain the law defines, and schemes that change every quarter — all at chemist-counter speed.
The things we hear most in this trade.
- “We ship expired stock by accident.
- “The scheme was still running in December.
- “Which price did this hospital get and why?
- “The manufacturer recalled a lot number and we don't know which of our batches it is.
- “GST on free goods is a guess.
Capability, and the outcome it buys you.
Expiry computed from manufacturing date and shelf life; batches move to near-expiry (90 days for pharma) and expired automatically; First-Expiry-First-Out picking
the soonest-expiring stock ships first, and expired stock disappears from the counter.
Every batch keeps the supplier's own lot number
a manufacturer's recall reference finds every affected internal batch across every warehouse in one search.
MRP, Price to Retailer and Price to Stockist as validated fields (PTS at or below PTR at or below MRP); "% off MRP" discounts; the system refuses a selling rate above MRP
the price chain the law defines is the price chain the system enforces.
Price-controlled drugs on a DPCO ceiling list that no scheme or discount can breach
compliance is not a checkbox.
The right price wins in the right order — negotiated price, then customer group, then price list, then default — with a trace that shows every layer checked
"why did this hospital get this rate?" takes seconds.
Six kinds of scheme — buy-X-get-Y, value discounts, combos, coupons, distributor trade schemes with budgets and rebate credit notes, launch offers — that go live and stop on their dates automatically
no scheme runs a day too long.
GST-correct free goods (composite supply, no zero-value lines) and credit notes judged by the tax rule in force on their own date
the taxable value on the invoice always matches the record.
Pack and loose entry ("5 strips and 3 loose"); 253 tablets shown back as "2 boxes + 5 strips + 3 pieces"
the counter speaks the chemist's language.
Restricted items (Schedule H, H1, X) sell only to licensed customer groups; a report lists every restricted item and who may buy it
licence compliance is automatic.
A different preferred supplier per warehouse, "best supplier" on demand, and procurement-risk views for single-source items and expiring contracts
buying is deliberate.
A Mumbai stockist receives 2,000 strips from a manufacturer; the batch records their lot, expiry, drug schedule and per-strip cost, split between Mumbai and Delhi. A hospital orders 36 strips: it is billed its negotiated rate, the "buy 12 get 1" scheme adds exactly 3 free strips as a composite supply, and First-Expiry-First-Out picks the soonest-expiring lot. At 18 months the batch flips to near-expiry and a clearance rate is set. When the manufacturer recalls the lot, one search finds every strip.
The standards and regulations this industry answers to.
- GST Rule 46(b) invoice serials
- GST treatment of free goods and credit notes
- DPCO
- Drug schedules
- E-way bill thresholds on inter-state transfers
- DSCSA and EU-FMD for export lines
Talk to us about pharma distribution.
Bring the hardest thing you have had to prove — the lot that failed, the return nobody could place, the audit that cost you a week. That is the demo.